MEDIA POLICY

GENERAL ATTENDEE PHOTO & VIDEO POLICY

  • Personal digital cameras and cell phones (excluding SLR/DSLRs) are allowed at AFROTECH Conference for the purpose of capturing personal (non-commercial) content. 

  • Attendees may take photos and shoot video from their seats, as long as they are not standing in the press area, obstructing views, using any sort of device like a tripod or selfie-stick, or using a flash after the session begins. 

  • Live streaming of any kind is not permitted.

  • Not complying with a request to move or stop capturing content could result in your removal.

  • Professional photography and videography is only permitted with approved press credentials and camera tags. For approval, please submit the AFROTECH Media Credential Form.

MEDIA POLICY

Thank you for your interest in sharing AFROTECH Conference 2022 in your news coverage. Professional photography and videography is allowed in specific areas of the conference with proper credentials and a camera tag provided by AFROTECH. By submitting to become accredited you agree to respect the rules and regulations set forth in this policy.

Accredited Press & Camera Tags:

  • Only AFROTECH approved and accredited press are eligible to receive press credentials and camera tags.

  • Pick up your pre-approved press credentials at the Press Registration desk located at the main registration area of the Austin Convention Center.

  • To obtain camera tags, bring your camera to the Press room located near the Platinum Registration area of the Austin Convention Center.

  • The camera tag must be affixed to your camera AT ALL TIMES.

  • Under no circumstances are tripods, lights and elaborate set ups permitted in any Hilton or Austin Convention Center hallways

  • Media attendees are not permitted to take photos or shoot video where it is unsafe or disruptive such as in doorways, fire exits, expo floor aisles, hallways, sidewalks, etc. 

  • Not complying with a request to move or stop capturing content could result in your removal.

  • Press credentials and photographer/videographer camera tags are issued at the discretion of AFROTECH and can be revoked at any time.

 

Photography:

  • Professional photography is allowed on the Expo floor, in public spaces and in Conference sessions with proper credentials and a camera tag provided by AFROTECH.

  • Professional photography is allowed at the music stage with prior approval.

  • Conference flash photography is allowed during conference sessions for the first 3 minutes of each session.

  • Music Stage flash photography is allowed for the first three (3) minutes of each performance, and only if artist allows. Each artist has different flash photography rules.

  • No photography may impede the ingress or egress of a room.

  • The camera tag must be affixed to your camera AT ALL TIMES.

 

Video:

  • Professional videography is allowed on the expo floor, in public spaces and in Conference sessions for TV News outlets ONLY.  

  • Professional videography is NOT allowed at the music stage.

  • Cell phone video recording is allowed on the Expo floor, in public spaces and in Conference sessions, no tag is needed.

  • Professional videography is allowed during first three (3) minutes of any session

  • Tripod video recording is allowed from the back or sides of rooms for first five (5) minutes of any session

  • No filming may impede the ingress or egress of a room

  • The camera tag must be affixed to your camera AT ALL TIMES.

 

Talent Interviews (Speakers and Music Artists):

  • All interviews must be pre-scheduled prior to conference, do not approach speakers during the conference.

 

Restricted Activities:

  • Your AFROTECH press credentials and camera tag will NOT allow you to audio or video stream, broadcast or otherwise transmit, retransmit or copy in any form any AFROTECH artist performance or conference programming longer than :45 continuous seconds.

  • Professional videography of the Music Stage is prohibited

 

Social Media Requirements:

  • All social post should include AFROTECH official hashtags
    • #AFROTECH22

Post-event Requirements:

  • Please send all coverage to press@blavity.com

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